Your Business is Unique!
Check out our key features below and request a full demonstration from one of our onboarding specialists to talk about the specifics of YOUR Organization!
MADE FOR MOBILE
WorkBright’s digital remote onboarding is not just ‘mobile friendly’ but mobile first. Both new staff and hiring admins can manage the full WorkBright experience quickly and efficiently from any smart-enabled device.
Even complex documents like Form I-9 work seamlessly on mobile, so new employees can complete Section 1 and upload identity verification documents directly from their smart phone. Then your administrators can review, approve, and complete Section 2 from a phone, tablet, or computer.
FINGERTIP SINGNATURE
A typed “signature” in a generic font isn’t a best practice for legal or federal forms.
WorkBright’s employee onboarding software captures real signatures by fingertip or by mouse, ensuring the signatures on their WorkBright forms match their pen signature.
This is one of many features that ensures your digital documentation is 100% compliant with state and federal guidelines.
MOBILE UPLOAD
WorkBright allows your employees to use their smartphone camera to take a photo of licenses, certificates, and/or paper documents and upload them to their employee file or attach them to a form.
This functionality eliminates the need for photo copies, makes it easier for new hires to submit their documents, and enables a 100% mobile experience.
OCR (optical scanning of documentation) functionality can be added to scan and automatically fill in document data, reducing data entry time and risk of human error.
AUTOMATED EMAIL REMINDERS
No more chasing down employees to complete forms!
WorkBright automatically sends out reminder emails to employees who have not completed their forms, eliminating one of the most frustrating and time-consumptive admin tasks associated with onboarding.
Reminders are customized to each staff member, showing the status of each required form alongside due dates and direct links to complete.
REMOTE I-9 & SMART I-9
Form I-9 audit penalties can cost hundreds or thousands of dollars per infraction, so WorkBright’s Smart I-9™ was designed to maximize accuracy and compliance.
Our Smart I-9 guides employees through this otherwise complex document in an easy-to-follow wizard format, validating data as it’s entered to ensure accurate and thorough completion.
Our admin tools provide visibility into the status of each employee’s I-9, ensuring you always meet the deadline for Section 2. You can even complete Section 2 for multiple employees at once!
We also offer a fully Remote I-9 that allows your employees to complete the full form themselves with the help of a third-party Authorized Representative.
EMPLOYEE ERROR RESOLUTION
Document errors are inevitable, so WorkBright includes features and workflows to identify and resolve them before forms are finalized.
On the employee side, field validation ensures the right types of data are being entered into each field, preventing many common data-entry errors.
If an admin does identify an error during document review, the dedicated error-resolution workflow allows them to quickly notify the staff member and provide instructions on how to resolve the issue.
DIGITAL HR FILING CABINET
Storing your employee files digitally is more secure and accessible than traditional paper systems.
All files are secured within bank-grade encryption and are fully restorable, so you never have to worry about losing data. We also never erase old files so you will never run out of space or lose historical records.
And unlike paper files, all employee records can be accessed and compiled into custom reports from any smart-enabled device!
EASY DATA IMPORT/EXPORT
We play nice with other application and payroll systems! WorkBright allows you to easily import and export information via CSV or Excel files. If you want something more seamless, your technical team can leverage our API to integrate directly to other software platforms. Learn more about our API here.
REPORTING
WorkBright offers sophisticated reporting tools so you can view your employee data exactly as you need it. With fully customizable reports, it’s easy to format data for export to another system, check which employees have out-of-date certifications, or quickly compile data from any field or form your staff has submitted.
APPLICANT TRACKING INTEGRATION
WorkBright’s Applicant Tracking System allows you to post positions, screen applicants, and manage your candidate pipeline all from one place. With quick posting to over five hundred job boards and a robust candidate pipeline system, it’s easy to find your next great hire! When it’s time for them to complete their hiring paperwork, a few clicks will transfer their employee file to our onboarding system. To learn more about how WorkBright ATS can help you find, screen, and communicate with candidates, visit our WorkBright’s ATS page.
