Staffing Software for Onboarding

Helping Recruiters and Hiring Managers
Streamline Paperwork

Customize Form Distribution By Client, Branch, Department, Location and Position

Self-Guided & Simple For Candidates, Automated Reminders With Admin Visibility

Candidates Securely Complete New Hire Packets 100% Remote From Their Phone

Remote Completion Of Form I-9 With E-Verify Integration

Staff Dashboard For Task And Document Expiration Tracking With Notifications

SO EASY, CANDIDATES LOVE IT!

Staffing Software For Better Onboarding

Staffing Software Secure Onboarding Feature

Learn More About WorkBright’s
Onboarding Software

DEMO WORKBRIGHT TODAY!

In the competitive world of staffing and recruiting, the lifeblood for any staffing firm is its candidates. Balancing the fluctuating client candidate requirements are key to staying ahead.

There has been a lot of industry changes in recent years with more to come. For example virtual hiring is becoming the norm. The talent pool has shrunk for some organizations while it has expanded for others. There has also been a recent flux in talent requirements.

An ASA survey of more than 8,200 temporary and contract workers in the U.S. found that 40% are in jobs that require higher education and skills. In the world of commerce, change is the only constant. Those who cannot adapt, perish. Leading staffing firms are turning to technology to adapt quickly.

At WorkBright we have staffing firms using our onboarding software in many fields including engineering, information technology, construction, and hospitality to name a few. Technology adaptation is the hallmark of success across all leading staffing agencies.

One way staffing agencies are adapting is by pivoting to a focus on the candidate experience with faster and intuitive onboarding. While online recruiting has been around for years, streamlined virtual candidate onboarding is a new competitive edge for most agencies. While there are many challenges, agencies with an efficient, easy-to-use online onboarding platform have a significant advantage.

According to a report published by Glassdoor, “Organizations with a strong onboarding process improve new hire retention by 82% and productivity by over 70%. Companies with weak onboarding programs lose the confidence of their candidates and are more likely to lose these individuals in the first year.”

Staffing Paperwork & Compliance Challenges – Technology is your friend

Staffing agencies with many clients face a unique set of challenges. Each customer may have their own specific paperwork or require custom offer letters. They may also have varied paperwork requirements depending on their locations and state-specific regulations. The tedious headaches of onboarding are amplified by the need to shorten the time between placement and start.

WorkBright Onboarding has reduced paperwork time per candidate by 83%

Onboarding paperwork can be time-consuming at best. If poorly managed, onboarding errors can leave you liable or at risk of compliance violations. Depending on the size of your workforce, the number of clients, and the state regulations for each, the documentation and maintenance requirements could quickly become unmanageable. You shouldn’t feel unprepared for an audit of your HR files!

Checklist of commonly needed paperwork when onboarding a Candidate:

Background Check
W2 or W4 Form
Eligibility I-9 Form
Immunization Records
Contract Agreement
Auto Insurance
Proof of Licensure/Certification & Renewal or Expiration Dates (CPR Certification, Drivers License)

Work Opportunity Tax Credit (WOTC) Screening
Skills Assessment Exams
Education Record
Reference Check
Signed Policy & Procedures
Signed Handbook
Confidentiality Agreement

Staffing Onboarding Software Advantages – Mobile and Easy

Companies that take advantage of technology by using staffing software designed to simplify candidate onboarding have a substantial competitive edge.

Save Money and Time by streamlining onboarding and get candidates up to speed faster with paperwork completed before their 1st day

Build Trust and Loyalty with your candidates by providing an easy and professional onboarding experience, improving retention

Reduce your Risk of compliance violations by using an intuitive dashboard to manage and monitor credentials and the onboarding completion status

Staffing Agency Case Study

Allied Employer Group gains an onboarding system that streamlines their processes

read full case study

Listen To Why Staffing Agencies Of All Kinds
Love Us

It’s So Simple To Use!

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Remote Employees Complete Work Eligibility Form I-9 With A Phone

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10 Staffing Recruiting Tips To Conquer Agency Challenges

Simplify. Savings. Security. Retention

WorkBright’s approach in designing our solution to help improve the process of onboarding new employees is focused on 3 main objectives:

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Improve Efficiency

Through research we found a lot of time was being spent on administrative tasks when onboarding that, quite frankly could have been better spent training staff or with people; things that couldn’t be automated or leveraged with technology. So our first objective was to make the most of the administrator’s time so they wouldn’t have to be mired in paperwork as they were planning training, scheduling and managing their new hires.

Mitigate Liability

As most who work in the HR space know, there is always a kind of looming fear in the background that an incident will happen and something will be discovered to be incomplete in an HR file that may create liability for the company. This could be anything from an expired CPR or First Aid Certification (if an incident occurs, there is first aid rendered and something goes wrong, then realizing their certification was expired) or to potentially not having a background check in place if something occurred. Whatever it may be, our objective was to remove or mitigate that fear and reduce the exposure or liability for companies that use WorkBright’s onboarding software.

Increase Quality

Our final objective was to increase the quality of staff. We came to realize that onboarding was truly the first impression that staff have of the company and of WorkBright. Recognizing the importance of presenting a high quality experience that was aligned with a brand that would represent the type of company that they would like to work with long term, was going to be very important. Our goal was to improve the quality of staff through early alignment with the company and to increase employee retention with the organization.