Remote I-9: Hiring Untethered.

VERIFY I9 REMOTE AND END 1st DAY PAPERWORK

WorkBright’s Remote I-9 allows new employees to complete 100% of their onboarding forms before their first day, without the need to meet face-to-face with the company’s HR representative. We’ve designed a user-friendly workflow that guides your team members through both sections of Form I-9 using only their phone and the help of another person. Remote I-9 eliminates the headache of managing Form I-9, eliminating the pressure of Section 2 deadlines and manual verification of document numbers.

WorkBright CEO, David Secunda, discusses the product highlights of Remote I-9, including OCR, document verification, audit trail, and federal compliance.

IMPROVE COMPLIANCE AND ACCURACY OF FORM I-9

Infractions during an I-9 audit can be extremely costly, so Remote I-9 was designed to maximize federal compliance and document accuracy. Remote I-9 utilizes OCR (optical character recognition) software to scan and transcribe information from identity verification documents, eliminating common data entry errors like incorrect passport number or document expiration date. The Section 2 process includes detailed logs of times, geolocation, and IP address data as well as digital wet signatures to ensure complete and compliant audit trails. Employers can optionally verify the employee’s employment eligibility through our automated E-Verify Module.

NO NEED FOR A PAID I-9 AUTHORIZED AGENT

Remote I-9 allows your hires to select a third party (friend, family member, roommate, etc.) to review their documents and complete Section 2 of their I-9. This means there’s no need for new employees to come into a corporate office or visit an authorized I-9 Agent. This convenience makes them much more likely to complete their Form I-9 in a timely manner and arrive on their first day with no outstanding documents!

WorkBright developed the Remote I-9 feature add on to the onboarding software in order to support the needs of our clients who were facing a quickly evolving distributed workforce and required a solution to simplify their process while increasing the compliance and accuracy of Form I-9.

Some Highlights of Remote I-9

• Uses OCR (optical character recognition) software scans and transcribes identity verification documents and completes required fields on Form I-9
• Eliminates common data entry errors like incorrect passport number or document expiration date
• Provides verification of document validity
• Allows your hires to select a third party (friend, notary, etc.) to review documents and sign Section 2 of their I-9, removing the need for new employees to come in to a corporate office
• Enables 100% remote completion of onboarding paperwork before a new hire’s first day
• Creates an audit trail including timestamps, IP addresses, & phone numbers
• Is a 100% Federally-compliant process

Download Remote I 9 Overview Sheet