WorkBright developed the Remote I-9 feature add on to the onboarding software in order to support the needs of our clients who were facing a quickly evolving distributed workforce and required a solution to simplify their process while increasing the compliance and accuracy of Form I-9.
Some Highlights of Remote I-9
Uses OCR (optical character recognition) software scans and transcribes identity verification documents and completes required fields on Form I-9
Eliminates common data entry errors like incorrect passport number or document expiration date
Provides verification of document validity
Allows your hires to select a third party (friend, notary, etc.) to review documents and sign Section 2 of their I-9, removing the need for new employees to come in to a corporate office
Enables 100% remote completion of onboarding paperwork before a new hire’s first day
Creates an audit trail including timestamps, IP addresses, & phone numbers
An Authorized Representative acts on behalf of the employer to sign off on identity verification documents for Form I-9. This provision in the Form I-9 rules can be viewed in full on the USCIS website and allows the employer to designate anyone (except the new hire themselves) to review the I-9 form and identity documents, verify their authenticity to the best of their ability, and completeSection 2 of the certification.
Can an Authorized Representative really be ANYONE?Yes! The Department of Homeland Security does not require the Authorized Representative to have any particular qualifications, licensing, knowledge, experience or affiliation with the employer. That being said, we recognize your Organization may want to tighten this definition. So as part of our solution you can put forward custom requirements for who can act as an Authorized Representative for your Form I-9s.
The DHS policy is to never provide an official “stamp of approval” on a specific technology solution. However, we have meticulously designed our solution within DHS’s electronic I-9 specifications.
Additionally, WorkBright consulted with one of the leading I-9 attorneys in the country, with over 25 years of experience in immigration law to advise us during the development of Remote I-9 to assure that we would be above and beyond what is required for the Authorized Representative as well as the audit trail in case there is ever a question.
Attorney Eileen Scofield, spoke about this and our Remote I-9 solution specifically in a video where she explains the DHS compliance aspect in depth.
WorkBright maintains a comprehensive audit of all Form I-9 activities including timestamps, IP Addresses, phone numbers and more. ICE is very comfortable working with electronic systems and it can greatly help expedite the process as compared to paper forms.