Remote I-9: Hiring Untethered.

Sayonara, Section 2! WorkBright’s Remote I-9 enables your new hires to select an authorized representative to review their hiring documents and complete Section 2. No hiring admin or in-person meeting required! 

We worked with legal experts to develop a federally-compliant process, complete with detailed logs of times, geolocation, and IP address data to ensure complete audit trails. Remote I-9 also uses smart scanning to automatically fill in document information, avoiding common data error issues that slow down the hiring process. 

Join the only platform that enables 100% virtual onboarding. 

SEE A DEMO OF REMOTE I-9
I-9 Software

100% Compliant, 100% Remote I9

E-Verify Form I-9 for new hires EVERYWHERE.

VERIFY I9 REMOTE AND END 1st DAY PAPERWORK

WorkBright’s Remote I-9 allows new employees to complete 100% of their onboarding forms before their first day, without the need to meet face-to-face with the company’s HR representative. We’ve designed a user-friendly workflow that guides your team members through both sections of Form I-9 using only their phone and the help of another person. Remote I-9 eliminates the headache of managing Form I-9, eliminating the pressure of Section 2 deadlines and manual verification of document numbers.

Watch the video and see how simple I9 verification is using WorkBright’s remote I 9 feature.

WorkBright CEO, David Secunda, discusses the product highlights of Remote I-9, including OCR, document verification, audit trail, and federal compliance.

IMPROVE COMPLIANCE AND ACCURACY OF FORM I-9

Infractions during an I-9 audit can be extremely costly, so Remote I-9 was designed to maximize federal compliance and document accuracy. Remote I-9 utilizes OCR (optical character recognition) software to scan and transcribe information from identity verification documents, eliminating common data entry errors like incorrect passport number or document expiration date. The Section 2 process includes detailed logs of times, geolocation, and IP address data as well as digital wet signatures to ensure complete and compliant audit trails. Employers can optionally verify the employee’s employment eligibility through our automated E-Verify Module.

NO NEED FOR A PAID I-9 AUTHORIZED AGENT

Remote I-9 allows your hires to select a third party (friend, family member, roommate, etc.) to review their documents and complete Section 2 of their I-9. This means there’s no need for new employees to come into a corporate office or visit an authorized I-9 Agent. This convenience makes them much more likely to complete their Form I-9 in a timely manner and arrive on their first day with no outstanding documents!

ABOLISH 1st day paperwork.

TAKE A REMOTE I-9 TOUR

Remote I-9 Product Highlights

verify-remote-i-9-mobile

WorkBright developed the Remote I-9 feature add on to the onboarding software in order to support the needs of our clients who were facing a quickly evolving distributed workforce and required a solution to simplify their process while increasing the compliance and accuracy of Form I-9.

Some Highlights of Remote I-9

  • Uses OCR (optical character recognition) software scans and transcribes identity verification documents and completes required fields on Form I-9
  • Eliminates common data entry errors like incorrect passport number or document expiration date
  • Provides verification of document validity
  • Allows your hires to select a third party (friend, notary, etc.) to review documents and sign Section 2 of their I-9, removing the need for new employees to come in to a corporate office
  • Enables 100% remote completion of onboarding paperwork before a new hire’s first day
  • Creates an audit trail including timestamps, IP addresses, & phone numbers
  • Is a 100% Federally-compliant process
Remote-I-9-Explained

Download Remote I 9 Overview Sheet

REMOTE I-9 FAQ

An Authorized Representative acts on behalf of the employer to sign off on identity verification documents for Form I-9. This provision in the Form I-9 rules can be viewed in full on the USCIS website and allows the employer to designate anyone (except the new hire themselves) to review the I-9 form and identity documents, verify their authenticity to the best of their ability, and completeSection 2 of the certification.

Can an Authorized Representative really be ANYONE?Yes! The Department of Homeland Security does not require the Authorized Representative to have any particular qualifications, licensing, knowledge, experience or affiliation with the employer. That being said, we recognize your Organization may want to tighten this definition. So as part of our solution you can put forward custom requirements for who can act as an Authorized Representative for your Form I-9s.

The DHS policy is to never provide an official “stamp of approval” on a specific technology solution. However, we have meticulously designed our solution within DHS’s electronic I-9 specifications.

Form I9 Expert Attorney Eileen Scofield Additionally, WorkBright consulted with one of the leading I-9 attorneys in the country, with over 25 years of experience in immigration law to advise us during the development of Remote I-9 to assure that we would be above and beyond what is required for the Authorized Representative as well as the audit trail in case there is ever a question.

Attorney Eileen Scofield, spoke about this and our Remote I-9 solution specifically in a video where she explains the DHS compliance aspect in depth.

 

 


WorkBright maintains a comprehensive audit of all Form I-9 activities including timestamps, IP Addresses, phone numbers and more. ICE is very comfortable working with electronic systems and it can greatly help expedite the process as compared to paper forms.

Starting at $99 / mo (Available as an Add-On or Stand-Alone)

OCR technology verifies I-9 documentation and you can designate an authorized representative to sign Section 2 completing the entire remote onboarding process.

  • Scan and transcribe I-9 documentation from a mobile phone
  • Customize who your Organization allows to be an Authorized Representative
  • Use geo-location to verify the Authorized Representative
  • 100% federally compliant with audit trails and time stamps

Remote I-9 Case Study

covenant-college-campus-view-case-study
Covenant College gains an effective Remote I-9 and onboarding system