Fast and compliant
remote I-9 verification
WorkBright’s Smart I-9 is the lightning-fast, error-free, and 100% compliant way to physically complete I-9 remote verification
WorkBright’s Smart I-9 is the lightning-fast, error-free, and 100% compliant way to physically complete I-9 remote verification
We’ve simplified the I-9 for both employers and their new team members. Here’s how our unique remote I-9 verification works:
Send an I-9 to a new employee’s phone number or email address
Employee is guided through Section 1 with i9 compliance and accuracy checks at every step
Employee is instructed to choose a third-party to help review their work authorization documents
WorkBright facilitates a geo-validated physical review to ensure a compliant, accurate, and audit-friendly Section 2
Completed I-9 is returned to the employer with a squeaky clean audit trail
Guide employees through Section 1 with ease and precision
Easy, guided I-9 experience makes the experience as painless as possible
Streamlined Optical Character Recognition (OCR) and autofill technology reduce errors by scanning and transcribing document data
Profile autofill ensures employees never enter the same info twice
Field-checking and validation prevent typos and common I-9 errors before they happen
Automated reminders and i9 tracker ensure timely completion
Our one-of-a-kind geo-validated review enables a convenient, compliant, and cost-eective remote I-9 verification
No satellite office, notary, or trip to the office required. Your employee selects an accessible third-party to complete their document inspection
We give easy-to-understand video instructions to the employee and authorized rep to ensure everything goes o without a hitch
WorkBright’s geo-validated review ensures the employee and authorized rep are physically together, including an audit trail of IP addresses, times, and location
We’ve worked with top employment law experts to ensure the process is 100% compliant and it’s fully indemnified, so there is no risk for employers
An Authorized Representative acts on behalf of the employer to sign off on identity verification documents for Form I-9. This provision in the Form I-9 rules can be viewed in full on the USCIS website and allows the employer to designate anyone (except the new hire themselves) to review the I-9 form and identity documents, verify their authenticity to the best of their ability, and complete section 2 of the certification.
Yes! The Department of Homeland Security does not require the authorized Representative to have any particular qualifications, licensing, experience, or affiliation with the employer. That being said, we recognize your Organization may want to tighten this definition, so WorkBright allows you to put in custom requirements for who can act as an authorized representative for your Form I-9s.
The DHS policy is to never provide an official “stamp of approval” on a specific technology solution. However, we have meticulously designed our solution within DHS’s i9 online specifications.
Additionally, WorkBright consulted with many of the leading I-9 attorneys in the country – with over 25 years of experience in immigration law, to advise us during the development of i-9 verification for remote employees. We wanted to ensure that we would be above and beyond what is required for the authorized Representative as well as the audit trail in case there is ever a question.
We have successfully processed more than 1.5 million I-9s with a flawless record. Our confidence in our solution is so high that we provide complete indemnification for it.
WorkBright maintains a comprehensive audit of all Form I-9 activities, including timestamps, IP Addresses, phone numbers, and more. ICE is very comfortable working with electronic systems, and it can greatly help expedite the process as compared to paper forms.
WorkBright’s technology has proven to increase onboarding conversion rates, geing new employees to work faster
and for a fraction of the cost of other solutions
Lock in the best candidates before competitors
Simplified process reduces onboarding drop-off
Notaries can cost hundreds; WorkBright is less than $15 per I-9
Option to download i9 forms if needed
Embedded technology allows you to integrate directly into your own onboarding flow
WorkBright developed Smart I-9 to help clients hire new employees remotely, but the speed, convenience, and compliance of a remote I-9 can benefit any organization. Here’s what makes our I-9 stand out from the crowd:
I-9 wizard with simple instructions written for people, not lawyers!
Up-front data validation to reduce data entry errors before they happen
Mobile I-9 verification identity document upload from your phone
Digital wet signature for both employees and admins
Dashboards and advanced reporting to easily identify expiring documents
Ability to auto-fill pre-existing employee data (in compliance with government requirements)