Even if your office and/or business is open to in person interactions, it is still a best practice to reduce the amount of face-to-face exposure a new employee has in their first few weeks to keep them and your existing employees as safe as possible. If the only time your new employee would have to interact with your HR department is during the onboarding process, consider switching to a remote onboarding solution that can help limit these interactions.

“Remote onboarding requires new skills, capabilities, and processes. […] The only way to fast track onboarding and enable those workers to reach peak performance as soon as possible is to be very deliberate in developing a remote onboarding strategy.”

– Quote from article on Forbes.com

Remote onboarding can be completed 100% before a new hire’s first day including error corrections and resolution. By collecting and reviewing all the employee’s new hire documentation in advance, you free yourself and the new employee up to focus on more important job training on day one and ensure they are ready to work with the right documentation and complete paperwork.

“WorkBright centralizes payroll which works really well for remote sites with limited storage. It allows staff to complete their paperwork prior to arriving to camp, which increases efficiency.”

– Hope Capps, Finance Administrator, NC United Methodist Camp & Retreat Ministries

Remote onboarding that is facilitated through a dedicated software like WorkBright eliminates duplicate data entry and makes the onboarding process easy for new hires. Profile information that is entered at the initial set up is populated on to all fields in forms which require that information. Error correction throughout the form completion process make sure the forms completed during remote onboarding are more accurate than traditional paper files.

“I really like the efficient process of onboarding with WorkBright. Employees enter personal information one time, in one place, and it populates all the forms. That sure beats entering a name and address over and over and over again. As a manager, I can onboard at multiple locations, and I can get my hands on employment documents immediately, in one place. Bravo!”

–Mark Berger, Operations Manager, Toole’s Garage

For roles which require a lot of certifications and licensing, remote onboarding can reduce the amount of administrative overhead required to collect and audit these files. With WorkBright’s remote onboarding process, new employees can use their smart phones to snap pictures of these certifications and upload directly to their HR file. Administrators can report on documentation to check for expiration dates and reduce their risk of fines should an audit occur.

“WorkBright has been a huge help for us. I manage almost 200 seasonal employees with only myself in a full time role, as well as a very part time Office Assistant. WorkBright has not only saved us time administratively, but has also improved the accuracy of employees completing their forms on their own time. Within a month of my department using WorkBright on our own, the rest of our Park District quickly saw the benefit and adopted it.”

–Mike Gerton, Aquatics Supervisor, Mundelein Parks & Recreation District