Companies that use remote onboarding are saving both money and time
100% Remote Onboarding Process
Remote onboarding for new hires working remotely and in the office
With a 100% remote onboarding process, your employees never have to set foot inside a physical office to complete their paperwork. Onboarding documents including Section 2 of Form I-9 are completed, verified, and approved online before their first day.
By using remote-enabled HR onboarding software, the complete onboarding process is managed virtually.
Your staff trust you with their most sensitive data. If you’re currently collecting forms with personally identifiable information on it, you need a true remote onboarding software! We follow industry best practices against man-in-the-middle attacks, injection attacks, cross-site request forgery and much much more. For a full list of how we protect your employees data, visit our remote onboarding security page.
Since there aren’t many witnesses to a remote onboarding process, it is important that whatever software you select maintains comprehensive audit logs covering all user transactions, system access, and network operations. WorkBright’s remote onboarding monitors our infrastructure 24×7 and makes audit logs easily accessible to administrators to see when and by who a form was signed.
A typed “signature” in a generic font is not best practice for legal or federal forms that are required during a remote onboarding process. WorkBright utilizes best in class e-signature technology by fingertip on a smartphone or by mouse on a computer, making sure the signature on your forms looks the same as the employee’s pen signature.
Today’s modern workforce is connected to their smartphone and a good remote onboarding process will allow them to complete all paperwork, right from that same smartphone. WorkBright is not only ‘mobile-friendly’ but we designed it mobile FIRST so that all forms could be quickly and efficiently completed from any web-enabled device.
Since you won’t be in person to help a new employee through their paperwork, a remote onboarding solution should do two things to help with the accuracy of forms. First, it should incorporate field validation to help avoid errors up front. Next, if an employee does submit the wrong information, it should allow administrators to easily reject a form for correction before entering the permanent HR file.
In remote onboarding, the new employee is largely on their own for navigating your paperwork. So it should be very easy and clear what they need to complete. With WorkBright’s groups, the administrator easily assigns paperwork to a new employee and that employee ONLY sees the forms they need to fill out. Each form has an easy Start button to walk them through the process.
Remote onboarding can be completed before the employees first day of work. We help ensure they complete their paperwork by automatically sending them reminder emails for those forms that still need to be completed. Reminders increase in frequency as the start date approaches.
Functionality to get you flying
Top 7 reasons our remote onboarding is the solution of choice
Your staff trust you with their most sensitive data. If you’re currently collecting forms with personally identifiable information on it, you need a true remote onboarding software! We follow industry best practices against man-in-the-middle attacks, injection attacks, cross-site request forgery and much much more. For a full list of how we protect your employees data, visit our remote onboarding security page.
Since there aren’t many witnesses to a remote onboarding process, it is important that whatever software you select maintains comprehensive audit logs covering all user transactions, system access, and network operations. WorkBright’s remote onboarding monitors our infrastructure 24×7 and makes audit logs easily accessible to administrators to see when and by who a form was signed.
A typed “signature” in a generic font is not best practice for legal or federal forms that are required during a remote onboarding process. WorkBright utilizes best in class e-signature technology by fingertip on a smartphone or by mouse on a computer, making sure the signature on your forms looks the same as the employee’s pen signature.
Today’s modern workforce is connected to their smartphone and a good remote onboarding process will allow them to complete all paperwork, right from that same smartphone. WorkBright is not only ‘mobile-friendly’ but we designed it mobile FIRST so that all forms could be quickly and efficiently completed from any web-enabled device.
Since you won’t be in person to help a new employee through their paperwork, a remote onboarding solution should do two things to help with the accuracy of forms. First, it should incorporate field validation to help avoid errors up front. Next, if an employee does submit the wrong information, it should allow administrators to easily reject a form for correction before entering the permanent HR file.
In remote onboarding, the new employee is largely on their own for navigating your paperwork. So it should be very easy and clear what they need to complete. With WorkBright’s groups, the administrator easily assigns paperwork to a new employee and that employee ONLY sees the forms they need to fill out. Each form has an easy Start button to walk them through the process.
Remote onboarding can be completed before the employees first day of work. We help ensure they complete their paperwork by automatically sending them reminder emails for those forms that still need to be completed. Reminders increase in frequency as the start date approaches.
Did you know…
Remote onboarding isn’t just for remote employees
Remote onboarding is the process of onboarding any employee without having to do it in person, the process is completed virtually using digital technology.
When you search online for remote onboarding you will find a very broad spectrum of results and not surprisingly, usually related to managing virtual or remote employees. You will find topics covered about how to send hardware and company swag all the way to training management for remote teams. Mixed in you may find a small section that actually discusses the tactical nuts and bolts of how to go about remotely onboarding an employee from an HR perspective with few answers. Oddly there is very little concrete information out there about how to manage the logistics of compliance and required onboarding paperwork virtually.
Many companies have recognized the cost and time saving benefits of being equipped to onboard all employees (both virtual and non-virtual employees) remotely, having everything completed before their start date but have struggled to find a solution to manage the process easily while remaining compliant. WorkBright was designed to solve this problem using technology to creating a compliant, easy to use and efficient online solution to facilitate remote onboarding for any new or rehired employee.
Intelligent Talent Spoing
Enhance your screening process with our dynamic filters to identify your best candidates in our application tracking software.
Neccessary Requirements
Our 2 must-have requirements for effective remote onboarding
1. Remote process should digitally facilitate all new hire paperwork
Distribute, collect, and approve hiring forms digitally
Fill and sign documents from a phone, tablet or computer
Snap a picture and upload IDs and certifications from a phone
Entire process can be complete prior to start date of employee
2. Remote onboarding process should be built for compliance and efficiency
Compliant digital Form I-9
Option to complete Form I-9 section 2 remotely
Automated E-Verify
Error and field-checking
WorkBright’s employee onboarding system was originally developed to fill a need of our clients to be able to onboard employees remotely. We consulted directly with their HR managers to understand their requirements and custom built our platform to solve their problem.
Here’s what our client, Susan Johnson with BrightStar Care of Venice & Port Charlotte, has to say:
WorkBright is a laid back onboarding process in the comfort of your home! The pros are the flexibility of having candidates complete all documents at the comfort of their home. Professional, easy to read documents, access to the documents at any time without worrying about a lost document and an overall quicker onboarding process!
Why companies like yours have chosen remote onboarding with WorkBright
For Organizations that operate their business out of multiple locations or sites, often times the only reason for a new hire to visit a corporate office is to complete new hire paperwork and verify Form I-9 documentation. WorkBright’s 100% remote onboarding solutions can remove the need for new employees to visit your headquarters before starting their employment.
Remote onboarding testimonial MS2
We have in-processed up to 66 personnel (living across the world) at one time with one admin clerk from a satellite location. It is a one stop shop for in processing and document tracking.
– Phillip Rinaldo, President, MS2USA
Client Spotlight
Remote onboarding accelerates hiring
Hear from staffing director Mindy Yeager, as she discusses her positive experiences with WorkBright. She’ll touch on the streamlined hiring process, efficient onboarding of new team members, and the platform’s commitment to accuracy and security
