$46,648 saved. 500 workers onboarded in under 60 days. One unstoppable solution.
When Harris County needed to onboard over 500 workers in under 60 days for its high-stakes election infrastructure, there was no room for error. The clock was ticking, and the pressure was on. That's where Digiclarity—an innovative technology partner known for cutting-edge AI and cloud solutions—stepped in.
Digiclarity’s government-focused division, DigiGov, faced the challenge head-on. For Mireya Regalado, Director of Business Operations, this project was more than a deadline—it was a defining moment to prove her team could deliver speed, compliance, and scale under pressure.
With the election on the line and an immovable deadline, Digiclarity turned to WorkBright to ensure a fully compliant and efficient I-9 process. The outcome? Onboarding 500+ employees seamlessly, saving over $46,000 in staffing costs, and setting the stage for continued business.
"Without WorkBright, I would have needed to bring on three full-time and one part-time contractors, costing us $46,648. Beyond the cost savings, WorkBright made it possible to manage the complex I-9 process—something we couldn’t do effectively with our old process of using the I-9 alternative procedure."
Mireye Regalado
Director of Business Operations
The challenge: Managing tight deadlines while staying compliant
The mission: onboard 500+ remote workers across a wide geographic area—quickly and compliantly. Key hurdles included:
- Compliance: Every new hire had to complete Form I-9, and with the tight deadline, accuracy was vital—any mistakes could lead to serious compliance issues.
- Efficiency: Delays or bottlenecks could have derailed the entire project, threatening the tight timeline and jeopardizing the success of the election infrastructure.
- Remote workforce: Employees were located all over the state, making in-person document verification within the project timeframe impossible.
- Real-time tracking: Digiclarity needed a solution that would provide visibility into form progress and allow for quick intervention if anything was off track.
Mireya understood the project’s scale, knowing they needed a platform that could manage remote onboarding, ensure compliance, and provide real-time tracking. After evaluating several options, she chose WorkBright’s I-9 platform for its compliance with USCIS guidelines and E-Verify, top-tier security features, and the ability to complete I-9s in under ten minutes from any smart device—ideal for large-scale, remote onboarding.
"I needed scalable, user-friendly technology that could deliver a smooth onboarding experience. If the process was confusing, it would drain our team’s limited resources. Reporting was important too—I needed to track progress, identify roadblocks, and ensure no one was falling behind. Compliance was non-negotiable with Harris County’s strict election requirements."
Mireya Regalado
Director of Business Operations
The solution: Compliance, speed, and scalability
WorkBright’s tailored approach tackled every challenge head-on:
- Confident compliance: WorkBright’s remote I-9 verification ensures full compliance according to USCIS guidance. Features like Optical Character Recognition (OCR) and advanced document verification check for accuracy and authenticity during the I-9 process.
- Scalability: What seemed like an impossible feat—onboarding 500+ employees with a tight timeline—was easily accomplished with WorkBright’s ability to scale quickly and handle the complexities of I-9s.
- Hassle-free I-9 verification: With WorkBright’s secure, remote I-9 system, new hires could complete their forms from anywhere, on any device—eliminating the need for in-person HR visits or notary appointments.
- Reliable reporting: Mireya was able to monitor individual progress and quickly spot any bottlenecks in real time. This helped ensure that new hires were fully prepared to begin work on schedule, a crucial factor given Digiclarity’s tight project deadline.
- User-friendliness: WorkBright’s intuitive interface made the I-9 process simple for new hires, greatly reducing confusion and the need for admin support. This freed up Digiclarity’s team to focus on the project’s most critical milestones.
The impact: $46K in savings, zero compliance headaches
Hires onboarded in less than two months.
Saved in staffing costs during the project.
Compliance complications during hiring.
By the end of the project, Digiclarity successfully onboarded over 500 employees on time, with zero compliance issues and minimal manual intervention. Thanks to WorkBright’s remote-first platform, most I-9s were completed in 10 minutes or less, cutting I-9 processing time by 50%.
Even more impressively, 90% of employees completed the process entirely on a smartphone—without needing a single admin support call.
This level of automation streamlined onboarding and saved Digiclarity $46,648 in staffing costs by eliminating the need to hire additional contractors. The ROI was immediate and measurable, allowing the team to stay lean while focusing on higher-value priorities.
What's next? Growth on the horizon
Harris County was thrilled with the speed, compliance, and efficiency of the rollout, leading to an extended partnership and plans for continued collaboration in 2025 and beyond.
This success story is a powerful testament to how the right technology can transform a daunting challenge into a victory. For Digiclarity, partnering with WorkBright didn’t just enable them to deliver on a high-profile project—it reinforced their reputation as a trusted, adaptable partner capable of tackling even the most complex, large-scale initiatives.
“Solving tough problems is in Digiclarity’s DNA, and scaling workforce operations for Harris County’s election was no exception. WorkBright was the perfect partner, equipping us with the tools to onboard hundreds of workers efficiently while ensuring compliance and security. The results speak for themselves: Harris County asked us to continue supporting elections in 2025, underscoring the vital role our team played in delivering seamless election support.”
Jason Keel
Co-Founder & Managing Partner
