Employee Onboarding Software
Get employees to work faster with onboarding that never gets slowed down.
Get employees to work faster with onboarding that never gets slowed down.
Tired of slow, complex hiring? Meet WorkBright—the advanced electronic onboarding software designed for efficiency, compliance, and ease.
WorkBright’s employee onboarding system has a simple goal: create the most efficient path between offer letter and employee’s first day. Leveraging nearly a decade’s worth of expertise, we’ve reduced onboarding time for clients eightfold.
What’s the secret? We simplify previously complex tasks or automate them completely. From handling Form I-9 to tracking down missing forms, our onboarding tools streamline the process so you’re always moving effortlessly forward.
Accelerate hiring with WorkBright.
The cost and time investment for employee onboarding is high, as highlighted by SHRM’s widely-referenced Benchmark Report. Much of this stems from managing and completing paperwork.
WorkBright leverages technology to automate these processes. Our system auto-generates notifications and reminders for incomplete or incorrect forms, becoming more frequent as deadlines approach. This spares your HR team unnecessary administrative work.
Many WorkBright clients have cut their onboarding costs by up to 8x!
WorkBright’s onboarding software is not merely mobile-friendly; it’s designed for mobile-first use. Both hiring admins and new employees can access all features efficiently from any smart device. This includes handling complex documents like Form I-9–allowing new hires to fill out and upload identification documents directly from their smartphone.
WorkBright ensures legally-compliant digital signatures, capturing a “wet signature” via fingertip or mouse. Capturing a true digital signature enhances compliance with state and federal guidelines.
Employees can easily photograph and upload documents, such as licenses or certificates, from their smartphone. This feature, coupled with optional Optical Character Recognition (OCR), reduces paperwork, streamlines document submission, and minimizes data entry errors.
WorkBright automates the process of reminding employees to complete forms. Our system sends reminder emails or texts to those with outstanding forms, highlighting the status, due dates, and direct links for completion.
Mitigate costly Form I-9 audit penalties with Smart I-9. Our streamlined I-9 workflow serves as an intuitive guide through the form, validating data in real time for accuracy. Administrators gain clear visibility into each employee’s I-9 status and can even process multiple forms simultaneously.
Our remote option also enables complete form completion with the help of a third-party Authorized Representative.
WorkBright includes features to preemptively identify and rectify document errors. Employee-side field validation helps to avoid common data entry mistakes, while a dedicated error-resolution workflow enables admins to swiftly notify staff of errors, providing clear instructions for rectification.
Storing employee files digitally with WorkBright guarantees enhanced security and accessibility. Files are protected with bank-grade encryption and fully restorable, eliminating the risk of data loss.
Plus, digital storage allows unlimited space for historical records and immediate access to all employee records from any smart device
WorkBright ensures seamless integration with other applications and payroll systems, allowing straightforward data import and export via .csv or Excel files.
For more advanced integrations, our open API can be fully customized.
WorkBright’s sophisticated, fully customizable reporting tools enable a comprehensive overview of your employee data.
Whether you need to export data, monitor certification statuses, or collate staff-submitted information, our system adapts to your needs.
WorkBright’s Applicant Tracking System simplifies the hiring process, enabling job postings, applicant screening, and candidate management all in one place.
Our system facilitates quick job postings to over 500 boards and seamless transition of candidate data to the onboarding system for hiring paperwork. Discover how WorkBright ATS can revolutionize your hiring process on our ATS page.
WorkBright’s onboarding software is not merely mobile-friendly; it’s designed for mobile-first use.
Both hiring admins and new employees can access all features efficiently from any smart device.
This includes handling complex documents like Form I-9–allowing new hires to fill out and upload identification documents directly from their smartphone.
WorkBright ensures legally-compliant digital signatures, capturing a “wet signature” via fingertip or mouse.
Capturing a true digital signature enhances compliance with state and federal guidelines.
Employees can easily photograph and upload documents, such as licenses or certificates, from their smartphone. This feature, coupled with optional Optical Character Recognition (OCR), reduces paperwork, streamlines document submission, and minimizes data entry errors.
WorkBright automates the process of reminding employees to complete forms.
Our system sends reminder emails or texts to those with outstanding forms, highlighting the status, due dates, and direct links for completion.
Mitigate costly Form I-9 audit penalties with Smart I-9. Our streamlined I-9 workflow serves as an intuitive guide through the form, validating data in real time for accuracy.
Administrators gain clear visibility into each employee’s I-9 status and can even process multiple forms simultaneously.
Our remote option also enables complete form completion with the help of a third-party Authorized Representative.
WorkBright includes features to preemptively identify and rectify document errors. Employee-side field validation helps to avoid common data entry mistakes, while a dedicated error-resolution workflow enables admins to swiftly notify staff of errors, providing clear instructions for rectification.
Storing employee files digitally with WorkBright guarantees enhanced security and accessibility.
Files are protected with bank-grade encryption and fully restorable, eliminating the risk of data loss.
Plus, digital storage allows unlimited space for historical records and immediate access to all employee records from any smart device
WorkBright ensures seamless integration with other applications and payroll systems, allowing straightforward data import and export via .csv or Excel files.
For more advanced integrations, our open API can be fully customized.
WorkBright’s sophisticated, fully customizable reporting tools enable a comprehensive overview of your employee data.
Whether you need to export data, monitor certification statuses, or collate staff-submitted information, our system adapts to your needs.
WorkBright’s Applicant Tracking System simplifies the hiring process, enabling job postings, applicant screening, and candidate management all in one place.
Our system facilitates quick job postings to over 500 boards and seamless transition of candidate data to the onboarding system for hiring paperwork. Discover how WorkBright ATS can revolutionize your hiring process on our ATS page.
Not just ‘mobile-friendly’ but mobile first. Even complex documents like Form I-9 are a breeze on any phone or tablet.
Text or email reminders are automatically sent out to employees who have not completed their onboarding tasks with increasing urgency and frequency.
Our eSignatures allow employees to replicate their paper signature with a fingertip, including accompanying timestamp and IP address records.
We rebuild your hiring packet into a library of digital forms that are easy to complete on any device.
Snap pictures of certifications and documents and upload them directly from a phone or tablet. Our Optical Character Recognition (OCR) scans and transcribes identity verification documents to save your new hires time and minimize data entry errors.
Powerful reporting tools let you quickly compile hiring data into actionable reports. Easily export or integrate the data with other systems through our open API.
Never get overwhelmed by what to do next–your hiring dashboard consolidates key onboarding information and time-sensitive actions.
Not just ‘mobile-friendly’ but mobile first. Even complex documents like Form I-9 are a breeze on any phone or tablet.
Text or email reminders are automatically sent out to employees who have not completed their onboarding tasks with increasing urgency and frequency.
Our eSignatures allow employees to replicate their paper signature with a fingertip, including accompanying timestamp and IP address records.
We rebuild your hiring packet into a library of digital forms that are easy to complete on any device.
Snap pictures of certifications and documents and upload them directly from a phone or tablet. Our Optical Character Recognition (OCR) scans and transcribes identity verification documents to save your new hires time and minimize data entry errors.
Powerful reporting tools let you quickly compile hiring data into actionable reports. Easily export or integrate the data with other systems through our open API.
Never get overwhelmed by what to do next–your hiring dashboard consolidates key onboarding information and time-sensitive actions.
We value your time and prioritize efficiency.
With WorkBright, you’ll have a dedicated team member set you up on our platform in as little as three days.
Adding a new employee? That’s under a minute.
Completing Form I-9? We’ve got the land speed record.
Ensure new team members have a seamless onboarding experience.
Our employee onboarding software is easy to use, accessible, and sets clear deadlines.
We’ve removed tedious tasks like redundant form-filling and manual data entry to get new staff through the process without trouble.
Don’t get slowed down tracking and prioritizing tasks.
Our dashboards visualize your hiring pipeline, alerts pinpoint crucial tasks, and in-depth reports offer insight into your hiring data.
Our streamlined employee onboarding tools empower compact teams to handle vast employee numbers with ease.
By design, we’re part of a broader employee toolkit.
That’s why WorkBright integrates seamlessly with popular providers like ADP, offers a user-friendly API, and enables robust data export capabilities.
This ensures a harmonious fit in your employee ecosystem.
We value your time and prioritize efficiency.
With WorkBright, you’ll have a dedicated team member set you up on our platform in as lile as three days.
Adding a new employee? That’s under a minute.
Completing Form I-9? We’ve got the land speed record.
Ensure new team members have a seamless onboarding experience.
Our employee onboarding software is easy to use, accessible, and sets clear deadlines.
We’ve removed tedious tasks like redundant form-filling and manual data entry to get new staff through the process without trouble.
Don’t get slowed down tracking and prioritizing tasks.
Our dashboards visualize your hiring pipeline, alerts pinpoint crucial tasks, and in-depth reports offer insight into your hiring data.
Our streamlined employee onboarding tools empower compact teams to handle vast employee numbers with ease.
By design, we’re part of a broader employee toolkit.
That’s why WorkBright integrates seamlessly with popular providers like ADP, offers a user-friendly API, and enables robust data export capabilities.
This ensures a harmonious fit in your employee ecosystem.
a WorkBright success story Client: Allied Employer Group Industry: Professional Employer Organization (PEO) Hiring Type:...
Read the case studyWorkBright’s system is well organized and easy to use. The remote I-9 feature is a lifesaver for our company’s needs, and their customer service is awesome! They always respond in a timely manner, and you can depend on them to follow up. I can’t say enough good things about WorkBright’s product and customer support!
It allows us to in-process multiple contracts and locations with one person. We have not had one employee come into the office for in-processing…less foot traffic=less distractions. If you have a suggested improvement, they will let you know if they can update the system.
WorkBright has not only saved us time administratively, but has also improved the accuracy of employees completing their forms on their own time. Within a month of my department using WorkBright on our own, the rest of our Park District quickly saw the benefit and adopted it.
Wonderful, love the paperless concept, easy access for candidates, completion bar tracker, super user friendly, ability to see when a candidate is working on forms. Outstanding customer service, we make a lot of changes to documents and WB staff has been patient, helpful, and professional through all our transitions.
HOLY GUACAMOLE WorkBright has been the absolute greatest gift to me and my company. I began working in my field for the first time less than a year ago after a big career change. WorkBright helped me feel successful even though I (often) had no idea what I was doing. Thanks to the WorkBright team for always having my back and helping me feel confident and supported as I explore my new opportunity. 🙂
The software works well at working behind the scenes to bring all of the onboarding documents together. As an HR Coordinator – it’s easy to go back and access past documents. We like how multiple people on our team can access, approve, and edit the provided documents.
Simplicity for new hires that are onboarding. It is very easy and straightforward. Easy to understand what needs to be done even for someone that is maybe not very technology savvy or dislikes tech. Also it has eliminated errors and inconsistencies with onboarding and paperwork. And we can actually read the forms we are getting from new hires!
The best part of this software is the user-friendly platform! Our personalized forms can be uploaded and given to each employee as desired. The employees access his/her forms and can easily complete tax forms, applications, healthy forms, and I-9’s–uploading required documents all in seconds. The HR department can review documents easily, approve and see what is outstanding with a push of a button. Follow up is easy and efficient. We reduced our employment document processing by 75% compared to doing it manually and in person.
The best part of this software is the user-friendly platform! Our personalized forms can be uploaded and given to each employee as desired. The employees access his/her forms and can easily complete tax forms, applications, healthy forms, and I-9’s–uploading required documents all in seconds. The HR department can review documents easily, approve and see what is outstanding with a push of a button. Follow up is easy and efficient. We reduced our employment document processing by 75% compared to doing it manually and in person.
It makes payroll management so much more convenient. We have three locations in three different cities, with seasonal employees at all of them. Payroll used to be a tornado of paperwork and now it is all on WorkBright! So much more manageable!
It makes payroll management so much more convenient. We have three locations in three different cities, with seasonal employees at all of them. Payroll used to be a tornado of paperwork and now it is all on WorkBright! So much more manageable!
The functionality, the flow, how easy it is to train new staff members on. The updates that happen to occur just as I am thinking…wouldn’t it be cool if… Constantly improving the product without disrupting the flow. (that is HUGE)
This was a game-changer for our national company. We used to spend over an hour per I-9 between tracking, reminders to local HR, and hand-keying completed forms into e-Verify. Now, it’s just a matter of entering a name, e-mail, and start-date, plus the occasional outreach to the less tech-savvy. It has more than paid for itself in hours-spent and stress relieved, not to mention the increase in our compliance rate. The interface is clean and modern, and the adaptive forms and automatic emails make it an easier process for all.
I manage onboarding for about 250 seasonal staff each year. and this has been a game-changer. The ability to email them the paperwork instead of printing it all out and bundling it up, them being able to submit it online from their phone, being able to fully customize the reports for whatever I might need, tracking what’s missing, sending automatic reminders to the staff when they haven’t turned something in, it’s saved me countless hours.
During the pandemic, we went remote and newer employees were having a hard time finding establishments that would complete I-9’s. It made the onboarding process difficult, and I needed to find a solution. I did a little research and found WorkBright. I am SO glad I did. The platform makes the I-9 verification process so easy and it can all be done from your cell phone. Highly recommend this product if your company is completely remote. They make it super simple and follow all rules and regulations of the DHS.
I love how quickly we get our staff paperwork back! Staff are filling our new hire forms with a much quicker turn around time and with less errors than our old workflow. Also, the customer service is great!
The system is intuitive, easy to use with great functionality on computers, tablets or smart phones. It’s easily customizable to our organization. The customer service is exceptional. We get great feedback from new employees as they onboard. We love WorkBright.
Our company has been with WorkBright for about 4 years now, and I have worked in depth with the customer service department. I have never had a question remain unanswered! Truly phenomenal care for the clients of WorkBright.
Allowing caregivers to complete paperwork on their phones was a mandatory for us. Many of our employees do not have home computers, so making it easy for them to complete documents and take pictures of items like insurance or certifications on their phone has made them much more likely to complete their onboarding paperwork in a timely manner.
I am new at this and each time I use WorkBright I learn more of the dynamics and capabilities of use! It has already greatly changed our workflows for the better and will be a huge impact on our department and Organization.
Today was a HUGE success! This is the first time we have EVER had our Team Members loaded into the Time Clock on DAY 1! Some fun quotes from our newest Team Members about the onboarding process: ‘I hate technology but I love this!’; ‘That was painless!’ WorkBright has been a wonderful partnership and we look forward to the future!
Last year was our first year using WorkBright for our staff paperwork. We found that it was very user friendly, and our staff enjoyed getting to do it all on their computer or phones rather than sitting down filling out papers. WorkBright made it easy to keep track of who had completed what as well. We are excited to continue with WorkBright this year!
WorkBright’s system is well organized and easy to use. The remote I-9 feature is a lifesaver for our company’s needs, and their customer service is awesome! They always respond in a timely manner, and you can depend on them to follow up. I can’t say enough good things about WorkBright’s product and customer support!
It allows us to in-process multiple contracts and locations with one person. We have not had one employee come into the office for in-processing…less foot traffic=less distractions. If you have a suggested improvement, they will let you know if they can update the system.
WorkBright has not only saved us time administratively, but has also improved the accuracy of employees completing their forms on their own time. Within a month of my department using WorkBright on our own, the rest of our Park District quickly saw the benefit and adopted it.
Wonderful, love the paperless concept, easy access for candidates, completion bar tracker, super user friendly, ability to see when a candidate is working on forms. Outstanding customer service, we make a lot of changes to documents and WB staff has been patient, helpful, and professional through all our transitions.
HOLY GUACAMOLE WorkBright has been the absolute greatest gift to me and my company. I began working in my field for the first time less than a year ago after a big career change. WorkBright helped me feel successful even though I (often) had no idea what I was doing. Thanks to the WorkBright team for always having my back and helping me feel confident and supported as I explore my new opportunity. 🙂
The software works well at working behind the scenes to bring all of the onboarding documents together. As an HR Coordinator – it’s easy to go back and access past documents. We like how multiple people on our team can access, approve, and edit the provided documents.
Simplicity for new hires that are onboarding. It is very easy and straightforward. Easy to understand what needs to be done even for someone that is maybe not very technology savvy or dislikes tech. Also it has eliminated errors and inconsistencies with onboarding and paperwork. And we can actually read the forms we are getting from new hires!
The best part of this software is the user-friendly platform! Our personalized forms can be uploaded and given to each employee as desired. The employees access his/her forms and can easily complete tax forms, applications, healthy forms, and I-9’s–uploading required documents all in seconds. The HR department can review documents easily, approve and see what is outstanding with a push of a button. Follow up is easy and efficient. We reduced our employment document processing by 75% compared to doing it manually and in person.
The best part of this software is the user-friendly platform! Our personalized forms can be uploaded and given to each employee as desired. The employees access his/her forms and can easily complete tax forms, applications, healthy forms, and I-9’s–uploading required documents all in seconds. The HR department can review documents easily, approve and see what is outstanding with a push of a button. Follow up is easy and efficient. We reduced our employment document processing by 75% compared to doing it manually and in person.
It makes payroll management so much more convenient. We have three locations in three different cities, with seasonal employees at all of them. Payroll used to be a tornado of paperwork and now it is all on WorkBright! So much more manageable!
It makes payroll management so much more convenient. We have three locations in three different cities, with seasonal employees at all of them. Payroll used to be a tornado of paperwork and now it is all on WorkBright! So much more manageable!
The functionality, the flow, how easy it is to train new staff members on. The updates that happen to occur just as I am thinking…wouldn’t it be cool if… Constantly improving the product without disrupting the flow. (that is HUGE)
This was a game-changer for our national company. We used to spend over an hour per I-9 between tracking, reminders to local HR, and hand-keying completed forms into e-Verify. Now, it’s just a matter of entering a name, e-mail, and start-date, plus the occasional outreach to the less tech-savvy. It has more than paid for itself in hours-spent and stress relieved, not to mention the increase in our compliance rate. The interface is clean and modern, and the adaptive forms and automatic emails make it an easier process for all.
I manage onboarding for about 250 seasonal staff each year. and this has been a game-changer. The ability to email them the paperwork instead of printing it all out and bundling it up, them being able to submit it online from their phone, being able to fully customize the reports for whatever I might need, tracking what’s missing, sending automatic reminders to the staff when they haven’t turned something in, it’s saved me countless hours.
During the pandemic, we went remote and newer employees were having a hard time finding establishments that would complete I-9’s. It made the onboarding process difficult, and I needed to find a solution. I did a little research and found WorkBright. I am SO glad I did. The platform makes the I-9 verification process so easy and it can all be done from your cell phone. Highly recommend this product if your company is completely remote. They make it super simple and follow all rules and regulations of the DHS.
I love how quickly we get our staff paperwork back! Staff are filling our new hire forms with a much quicker turn around time and with less errors than our old workflow. Also, the customer service is great!
The system is intuitive, easy to use with great functionality on computers, tablets or smart phones. It’s easily customizable to our organization. The customer service is exceptional. We get great feedback from new employees as they onboard. We love WorkBright.
Our company has been with WorkBright for about 4 years now, and I have worked in depth with the customer service department. I have never had a question remain unanswered! Truly phenomenal care for the clients of WorkBright.
Allowing caregivers to complete paperwork on their phones was a mandatory for us. Many of our employees do not have home computers, so making it easy for them to complete documents and take pictures of items like insurance or certifications on their phone has made them much more likely to complete their onboarding paperwork in a timely manner.
I am new at this and each time I use WorkBright I learn more of the dynamics and capabilities of use! It has already greatly changed our workflows for the better and will be a huge impact on our department and Organization.
Today was a HUGE success! This is the first time we have EVER had our Team Members loaded into the Time Clock on DAY 1! Some fun quotes from our newest Team Members about the onboarding process: ‘I hate technology but I love this!’; ‘That was painless!’ WorkBright has been a wonderful partnership and we look forward to the future!
Last year was our first year using WorkBright for our staff paperwork. We found that it was very user friendly, and our staff enjoyed getting to do it all on their computer or phones rather than sitting down filling out papers. WorkBright made it easy to keep track of who had completed what as well. We are excited to continue with WorkBright this year!
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